Recruitment Policy Statement

Employers recruiting at the University of Michigan Engineering Career Resource Center must adhere to the Equal Employment Opportunity (EEO) guidelines, the National Association of Colleges and Employers Principles of Professional Conduct for Employment Professionals http://www.naceweb.org/principles/ and the following guidelines.

Non-Discrimination Policy
The University has established the following policy on non-discrimination: The University of Michigan, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action, including Title IX of the Education Amendments of 1972 and Section 504 of the Rehabilitation Act of 1973. The University of Michigan is committed to a policy of nondiscrimination and equal opportunity for all persons regardless of race, sex*, color, religion, creed, national origin or ancestry, age, marital status, sexual orientation, disability, or Vietnam-era veteran status in employment, educational programs and activities, and admissions. Inquiries or complaints may be addressed to the Senior Director for Institutional Equity and Title IX/Section 504 Coordinator, Office for Institutional Equity, 2072 Administrative Services Building, Ann Arbor, Michigan 48109-1432, 734-763-0235, TTY 734-647-1388. For other University of Michigan information call 734-764-1817. *Includes discrimination based on gender identity and gender expression.

Cancelled and Late Interview Schedules
Employers who do not show up for interviews, who leave before finishing their interviews or who cancel their interview schedules late create a great inconvenience to students, the Engineering Career Resource Center (ECRC) staff and damage their campus reputation. In order to discourage these incidents the ECRC has developed the following policy on canceling schedules:

  • Cancellation of recruiting dates requires the employer to immediately notify their Career Services Coordinator a minimum of 4 (four) days prior to the scheduled interview date. The Engineering Career Resource Center requires employers to e-mail or send a letter of explanation to the scheduled students including what to expect in regards to future recruiting plans. A copy of the written explanation must be provided to the Career Services Coordinator for future reference.
  • Recruiters who arrive late for interviews and/or leave early prior to the last scheduled student, without prior notice to the Career Services Coordinator, are held to same guidelines and standards as stated above for canceled schedules and required to send a letter of explanation with a copy to the Career Services Coordinator.

Removal of Students from Interview Schedules
Employers who have concerns regarding students on schedules must contact their Career Services Coordinator before asking students to remove their names from interview schedules. Career Services Coordinators will work directly with company recruiters or primary contacts to determine the most appropriate course of action.

Employment Offers and Offer Deadlines
Employers making an employment offer to a University of Michigan student are referred first to the NACE position on Reasonable Offer Deadline Guidelines. Efforts should be made on the part of the employer to give students adequate time to fully consider an offer of an internship or full-time employment. In accordance with NACE Principles of Professional Conduct, employment professionals will refrain from any practice that improperly influences and affects job acceptances. Such practices may include undue time pressure for acceptance of employment offers and encouragement of revocation of another employment offer. Employment professionals will strive to communicate decisions to candidates within the agreed-upon time frame. Likewise, students are coached on the importance of fully evaluating an offer, and avoiding declining an offer after accept whenever possible.

To curtail student declines after offer acceptance, it is highly recommended that employers offering full-time and internship offers remain open until November 30 and for at least a period of three weeks. This recommendation extends to offers given to current/previous summer interns. It is permissible to offer incentives to students who accept a position in advance of these dates. The specific Guidelines for Employment Offers and Offer Deadlines are also available here.

Rescinding or Deferring Employment
Employers needing to rescind or defer employment should carefully review the guidelines and follow the NACE recommendations issued in 2002 in their Position Statement on Rescinded and Deferred Employment Offers.The NACE guidelines urge employers to adopt a two-part approach to employment offers under consideration for revocation. The first emphasizes the need for a commitment to high standards in recruiting. The second offer a reasoned approach to dealing with rescinded and deferred offers. NACE recommends that employers who must revoke a commitment to do everything possible to avoid rescinding offers, to consider alternatives that do not require rescinding employment offers. These may include changes in job responsibilities, salary reduction and/or reduced work weeks, changes in job locale, delayed starting dates, and other reasonable options. For candidates whose start dates are deferred: provide services to aid the candidates in securing other employment, provide financial assistance if the deferral will be longer than three months, communicate to candidate as soon as possible and contact the career center. Students are highly encouraged to inform the ECRC of offers and acceptances of employment. However, once an offer has been accepted, they have been asked to discontinue campus interviews and cancel any remaining interviews in accordance with the ECRC student interview cancellation policy. Students are asked to make every effort to avoid reneging on job offers. We advise them to gather information, ask plenty of questions, anticipate other offers, determine their career goals and needs, meet with an ECRC advisor, and/or request an extension on the deadline, all in an attempt to make an informed decision regarding an offer of employment. They are informed that once the commitment is made, reneging on an offer has a very negative impact. It not only tarnishes their reputation but also damages the reputation of Michigan Engineers. Building a campus presence, identifying suitable candidates and participating in campus recruiting are time-consuming and expensive undertakings for employing organizations. We recommend that they take seriously any offer of employment and plan to honor their commitments.

Employer Access to Services

Employers may use ENGenius.Jobs to post full-time, part-time, internship and Co-op positions that are currently accepting applications. All employer-created job postings are activated by the ECRC staff before they are viewable by students. The center reserves the right to refuse to activate a position if it is not of a technical nature or if it does not apply to students in the College of Engineering. All postings must contain sufficient detail to convey clearly to the job seeker the basic responsibilities and requirements of the position. Job postings may not contain anything that is sexually explicit, obscene, libelous, defamatory, threatening, harassing, abusive, or hateful; or anything that is embarrassing or offensive to another person or entity. To participate in the campus interview program or to post job vacancies employers must complete specific request forms and comply with ECRC guidelines. As part of the ECRC guidelines, employers must provide a working company website and an email address related to the company.

The Third-Party Recruiters (Employment Agencies, Temporary Agencies, Search Firms)
Third parties may list openings online. Job postings must be a specific position with a single company. The Third Party firm must include their third party status in the job posting and include the name of the employing organization. Employers offering these positions are ineligible for all other campus recruiting activity offered through the ECRC.
As stipulated in the NACE Principles of Professional Conduct, third-party recruiters will not disclose to any employer, including the client-employer, any student information without obtaining prior written consent from the student. Under no circumstances can student information be disclosed for other than the original recruiting purposes nor can it be sold or provided to other entities. Online job posting and resume referral services must prominently display their privacy policies on their web sites, specifying who will have access to student information.

Venture Capital Firms / Business Incubators
Venture Capital Firms and Business incubators may post positions on behalf of their portfolio companies. Job postings must be for a specific position with a single company, and each posting must clearly state the name of the employing organization.

Job Banks and Job Search Websites
Resume solicitation from job search websites are excluded from posting on ENGenius.Jobs. Employers offering these services are ineligible for all campus recruiting activity offered through the ECRC.

Commission-based Positions
Employers offering commission-based positions may list openings for full-time career jobs if the positions are not 100% commission. Commission-based positions will not be listed in ENGenius.Jobs for internship or temporary positions. The full-time position description must inform the applicants of the specific manner in which remuneration is to be determined. Employers offering these positions are ineligible for all other campus recruiting activity offered through the ECRC.

Positions requiring candidates to invest, purchase supplies or pay a fee
Those companies requiring candidates to invest, purchase supplies, or pay a fee as a condition of employment are excluded from posting positions on ENGenius.Jobs and all other campus recruiting activity offered through the ECRC. The ECRC reserves the right to review any employer wishing to recruit on campus, prior to or after scheduling, based on an inquiry, complaint or concern from the ECRC or its constituents. Constituents include students, faculty, staff or other relevant concerned parties. The ECRC will investigate any allegation that an employer or employer representative has violated University policies, ethical or professional standards, or federal or state law.

Confidentiality Policy
Please note that the Family Education Rights and Privacy Act (FERPA) restricts employer use of student resumes. Organizations receiving such information may use it only for the purpose of evaluating candidates for employment within their own organization. Thus, employers may not transmit (or re-disclose) student information to any other employer or third party, nor to others within the employing organization for something other than employment purposes. If an organization improperly re-discloses student records, Federal law prohibits that party from obtaining student records for a period of at least five years.

Teleconference Interviews
Are available upon request, contact the ECRC for more information.

Alcohol
Serving alcohol should not be a part of the recruitment process. The University of Michigan Student Policy on Alcohol and Other Drugs can be found at the following link http://alcohol-drug-policy.umich.edu/

Companies who fail to comply with the guidelines and policies may be excluded from future recruiting privileges at the College of Engineering.


Engineering Career Resource Center
230 Chrysler Center • 2121 Bonisteel Blvd. • Ann Arbor, MI 48109-2092
Phone: (734) 647-7160 • Fax: (734) 647-7141